Registration Process

In Europe registration is mandatory in each country where the local warehouses are used / where your products are stored. Should you have signed up for Amazon’s PAN-EU program, you need to register in all seven participating EU countries.

Fill out the online form:

In order to receive all relevant information to fill your VAT application to be registered, we will send you a link to an Online Form to fill it out and the Power of Attorney to act on behalf of the Company before the Tax Authority 

Documents required (PDF):
  • Certificate of Incorporation / Business License
  • Articles of Association / Bylaws / Foundation Agreement Excerpt
  • Passport of Managing Director/Owners
  • FBA agreement / Proof of warehouse in Germany
  • Amazon, Ebay, Shopify or website (Link and screen shot)
  • EU VAT number (if any)
  • Proof of bank account
  • Only If you are located in the USA, you should send the Form 8802 with Payment Confirmation / or Form 6616

As soon as we have all the information, we will send the Application to the German Tax Authority via letter.

These are the two documents that we get for your Company:

In Germany, you will receive two numbers within the VAT process. The first number is the tax number (Steuernummer), which is a general number used by the tax authorities. It serves as a reference for your (monthly) VAT filings and general correspondence.

The VAT ID is a 9-digits long number including the appropriate country code (e.g. DE123456789). You will receive this number after receiving your tax number. It serves as identification in terms of intra-community supplies, which comes to use whenever you do business with companies from other European countries (B2B).

  • Tax Number/Steuernummer (e.g. 123/456/789)
  • VAT ID Number / Umsatzsteuer-Identifikationsnummer (e.g. DE 123456789)

Along with the obligation to register (mostly monthly) sales tax advances must be submitted. By utilizing a specially built software we can assign German revenues accordingly.

The VAT monthly statements must then be submitted to the Tax Authorities on time. Subsequently, the sales tax must also be paid to these designated tax offices on time.

TAXFBA will prepare and submit these declarations on your behalf. After we have received the data (from your sales, shipments, imports, etc.) through one of our software solutions, our compliance team will prepare your VAT return, let you know the exact VAT periods and when your VAT return is due.

If you have additional questions or questions regarding calculation our team is happy to assist you further.

Please note:

Depending on which German Tax Office in Germany is responsible for your Registration (depending on the country your company is located). It can take between 6 - 8 weeks to receive your tax number. As soon as we receive it, we will send it to you.